Chapter 10. Send Email Notification

Email notifications about the state of the review can be sent directly from QuickRev.

To use this feature the email client settings have to be configured first, this can be done for all users via config files or locally via the Preferences dialog. Furthermore templates can be defined for the email text and subject, so no additional text has to be inserted for the email itself.

[See] Defining email templates via the Preferences dialog.

[See] Defining email templates for all users via config files.

To send the email notifications use the menu ExtrasSend Email Notification ... menu.

[Note]Note
Email notifications can be sent via the tools menu as well.

After selecting the Send Email Notification ... menu the following dialog appears

Figure 10.1. Send Email Notification Dialog

Send Email Notification Dialog


  1. From / To
    The email address of the sender and receiver will be selected automatically depending on the role of the current user. If the current user is the initiator, the mail will be sent to all reviewers, otherwise, if the current user is the reviewer, the mail will be sent to the initiator only. The addresses of the users can be defined generally via configuration files or locally via the Preferences dialog. The list of reviewers are comma separated.

  2. Subject and Email Content
    The subject and content can be defined via configuration files or preferences dialog, where different place-holders for e.g. user-name, comment count, project file path, review cycle, etc. can be used, so that no additional text has to be inserted when actually sending an email notification.

  3. Send Copy To Sender
    Select Send Copy To Sender to send a copy of the email to the sender of the email.

  4. Send As HTML
    If selecting Send As HTML the email will be transmitted as html content. So html-tags can be used within the email.

  5. Attach Project File
    Select Attach Project File to send the project file as attachment. If the project has not been saved already the file will be created on demand.

  6. Attach Export File
    Select Attach Export File to send the project saved as export file as attachment. If the project has not been saved already the export file will be created on demand. The export file can be used to perform a review without access to the version control system.

  7. Attachments
    To send additional attachments change to the Attachments tab and add the files to be attached to the email.

[See] Defining email templates and options via the Preferences dialog.

[See] Defining email templates and options for all users via config files.


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